Ohio PTA District: 11 County: Cuyahoga Council : Fairview Park
Name of PTA: Fairview Park Early Childhood PTA_______________________
School District served by PTA : Fairview Park__________________________
School(s) served by PTA: N/A
Unit/School Mailing Address 3960 West 213th Street
Fairview Park, OH 44126
(Laura Herman-bylaws chairman)
____Amendment(s) only, date unit adopted amendment(s) _______________
X ___ Replacement bylaws, date unit adopted bylaws: January12, 2011
Date unit organized June 1950
IRS Employer Identification Number_23-7257208______________________
Select: _X__Early Child
Grade levels: N/A (Ages: birth – Six)
3960 West 213th Street
Fairview Park, OH 44126
Current contact e-mail: [email protected] Phone: 216-469-8576
Ohio PTA approved____________________________________________________
Director of Bylaws & Standing Rules
FAIRVIEW PARK EARLY CHILDHOOD PTA
TABLE OF CONTENTS
*ARTICLE I NAME
*ARTICLE II PURPOSES
*ARTICLE III BASIC POLICIES
*ARTICLE IV RELATIONSHIP WITH NATIONAL AND OHIO PTA
*ARTICLE V MEMBERSHIP AND DUES
*ARTICLE VI OFFICERS
ARTICLE VII NOMINATIONS AND ELECTIONS
ARTICLE VIII DUTIES OF OFFICERS
ARTICLE IX EXECUTIVE COMMITTEE
ARTICLE X BOARD
ARTICLE XI STANDING COMMITTEES
ARTICLE XII GENERAL MEMBERSHIP MEETINGS
ARTICLE XIII PTA COUNCIL MEMBERSHIP
*ARTICLE XIV OHIO PTA CONVENTION
*ARTICLE XV FISCAL YEAR
*ARTICLE XVI DISSOLUTION
*ARTICLE XVII PARLIAMENTARY AUTHORITY
*ARTICLE XVIII AMENDMENTS
ARTICLE XX STANDING RULES………………………………………..
The name of this organization is the Fairview Park Early Childhood Parent and Teacher Association (PTA) of Fairview Park, Ohio. It is a local PTA organized under the authority of Ohio Congress of Parents and Teachers (Ohio PTA), a branch of National Congress of Parents and Teachers (National PTA).
Section 1. The purposes of PTA are:
a. To promote the welfare of children and youth in home, school, community, and place of worship,
b. To raise the standards of home life,
c. To secure adequate laws for the care and protection of children and youth,
d. To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth, and
e. To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social, and spiritual education.
Section 2. The purposes of the PTA are promoted through an advocacy and educational program directed toward parents, teachers, and the general public; developed through conferences, committees, projects, and programs; and governed and qualified by the basic policies set forth in Article III.
Section 3. The organization is organized exclusively for the charitable, scientific, literary, or educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code (hereinafter referred to as “Internal Revenue Code”).
Section 4. In accordance with Ohio PTA, this association further defines children and youth as birth through 23 years of age.
*Article III—Basic Policies
The following are basic policies of PTA:
a. The organization shall be noncommercial, nonsectarian, and nonpartisan.
b. The organization shall work with the schools and community to provide quality education for all children and youth and shall seek to participate in the decision-making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education, state education authorities, and local education authorities.
c. The organization shall work to promote the health and welfare of children and youth and shall seek to promote collaboration between parents, schools, and the community at large.
d. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to, its members, directors, trustees, officers, or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II.
e. Not withstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code or (ii) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code.
f. Upon the dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to Ohio PTA.
g. The organization or members in their official capacities shall not, directly or indirectly, participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.
*Article IV—Relationship with National PTA and Ohio PTA
Section 1. This local PTA is chartered as a constituent organization of the Ohio PTA in conformity with such rules and regulations as the Ohio PTA and National PTA may prescribe.
The Ohio PTA has issued to this local PTA an appropriate charter. The charter shall be subject to withdrawal and the status of this organization as a PTA unit shall be subject to termination in the manner and under the circumstances provided in the bylaws of the Ohio PTA.
Section 2. Individual National and Ohio PTA dues are collected from members by this local PTA and shall be submitted to the Ohio PTA monthly with an associated list of members.
Section 3. This local PTA to be in good standing with Ohio PTA:
a. Adheres to the purposes and basic policies of PTA,
b. Remits the initial payment of National and Ohio PTA dues to the Ohio PTA by November 30,
c. Reviews these bylaws every three (3) years and submits them to the Ohio PTA Director of Bylaws and Standing Rules for further approval, and
d. Meets other criteria as may be established by the National or Ohio PTA.
Section 4. These bylaws and amendments to them must be approved by the Ohio PTA and shall not be in conflict with National PTA bylaws or Ohio PTA bylaws.
Section 5. This local PTA not in good standing by:
a. November 30:
1. Shall not be eligible for awards.
2. Shall have their unit removed from the mailing list of the Ohio PTA.
3. Shall not be eligible to participate in the Reflections program of the Ohio PTA.
b. March 15:
1. Shall be considered inactive.
2. Shall know that the Internal Revenue Service (IRS) will be notified by Ohio PTA that this unit is no longer a tax-exempt organization of the Ohio PTA.
Section 6. To be reinstated to good standing this local PTA shall provide a list of members and remit current National and Ohio PTA dues and a $20 reinstatement fee to the Ohio PTA.
Section 7. This local PTA shall keep minutes of meetings, a membership list, and accounting records sufficient to establish the items of gross income and disbursements of the organization, including dues collected from its members and the amount of dues remitted to the Ohio PTA. Such books of account and records shall at all reasonable times be open to inspection by an authorized representative of the Ohio PTA.
Section 8. This local PTA if disbanding or withdrawing from the Ohio PTA shall notify its Ohio PTA District Advisor or the Ohio PTA office thirty (30) days before a disbanding vote is taken and be governed by the procedure established by the Board of Directors of the Ohio PTA.
Section 9. This local PTA, in accordance with IRS regulations, shall:
b. File a Form 990 or 990 EZ with a Schedule A if gross receipts exceed $25,000 annually or file a form 990 N if gross receipts do not exceed $25,000 annually with the IRS; and
*Article V—Membership and Dues
Section 1. Every individual who is a member of this local PTA is, by virtue of that fact, a member of the National PTA and of the Ohio PTA and is entitled to all the benefits of such membership.
Membership in this local PTA does not imply membership in any other local PTA/PTSA.
Section 2. Membership in PTA shall be open, without discrimination, to anyone who believes in and supports the mission and purposes of PTA.
Section 3. Each member shall pay annual dues in the amount of $ 15.00 to this local PTA/PTSA. For each individual, these annual dues shall include Ohio PTA dues ($1.75) and National PTA dues ($1.75).
Section 4. Individuals are entitled to only one vote even though they may be serving in more than one position. There shall be no voting by proxy in any type meeting of this PTA.
Section 5. Only current members of this PTA may serve in any elective or appointive positions or participate in any business of this PTA.
Section 6. Members who are under 18 years of age are prohibited under Ohio law from signing contracts that bind the members of this PTA.
The officers of this local PTA shall be one president, one first vice-president, one second vice-president, one third vice president, one treasurer, one secretary, one council nominating delegate, one reflections council delegate, one ways and means council delegate and one alternate council delegate.
Section 1. There shall be a nominating committee composed of five (5) members with one (1) alternate. Four (4) members and one (1) alternate shall be elected by this local PTA at a regular general membership meeting and the Council Nominating Delegate shall serve as the fifth member. This committee shall be formed as early as October but no later than three (3) months prior to the election of officers.
a. The chair shall be the Council Nominating Delegate.
b. The quorum of the Nominating Committee shall consist of five (5) members.
c. The Nominating Committee shall nominate an eligible person for each office to be filled and report its nominees to the regular general membership in February. Additional nominations may be made from the floor at the election meeting.
d. Only those individuals who are current members of this local PTA and who have signified their consent to serve if elected shall be nominated for, or elected to, such office.
e. The slate of nominees shall be sent in writing through the PTA newsletter to the members of the association prior to the Election Meeting and attached to the Minutes of the meeting at which the slate is announced.
Section 2. The following provisions shall govern the eligibility of individuals to be officers of the Fairview Park Early Childhood PTA:
a. No officer may be eligible to serve more than two (2) consecutive terms in the same office.
b. A person who has served in an office for more than one half of a full term shall be deemed to have served a full term in such office.
Section 3. Officers shall be elected in the month of March.
Section 4. The vote shall be conducted by ballot and a majority vote shall elect. When there is only one candidate for any office that election may be held by voice vote.
Section 5. Officers shall assume their official duties at the end of the fiscal year and shall serve for a term of one (1) year or until their successors are elected.
Section 6. A vacancy occurring in any elective position shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the Executive Committee, notice of such election having been given at least one week in advance. In case a vacancy occurs in the office of President, the Vice President shall serve notice of the need to hold a presidential election. The Executive Committee shall meet to nominate a candidate for President and shall present the nomination to the Executive Board. Additional nominations may be made from the floor at the Election Meeting, as long as the Executive Committee is informed of the intended nomination at least two (2) days prior to the meeting. The floor nomination must be accompanied by the nominee’s signed consent to serve, if elected.
Section 1. The President shall:
a. Preside at all meetings of this local PTA;
b. Serve as an ex-officio member of all committees except the nominating, and audit committees;
c. Coordinate the work of the officers and committees of this local PTA in order that the purposes may be promoted;
d. Appoint committee chairmen except the chairs of the nominating and budget committees;
e. Appoint an auditor or an audit committee at least one month prior to the end of the fiscal year to audit the treasurer’s accounts;
f. Sign with the treasurer all checks drawn on the treasury of this association.
g. Send the names and addresses of the newly-elected officers to the Ohio PTA by June 1.
h. Attend all Presidents and Council Meetings.
i. Perform duties prescribed by these bylaws, standing rules, and by the parliamentary authority adopted by this PTA.
Section 2. The Vice President(s):
a. The First Vice President shall:
1. Act as an aid to the president.
2. In the order listed in Article VI, perform the duties of the president in the president’s absence or inability to serve.
3. Plans programming for this PTA.
4. Signs with the treasurer any checks drawn on the treasury of this association in the Presidents’ absence.
5. Perform duties prescribed by these bylaws, standing rules, and by the parliamentary authority adopted by this PTA.
b. The Second Vice President shall:
1. Act as an aid to the president;
2. Plans fund raising activities with the assistance of a fundraising committee, a minimum of 4 members are required.
3. Perform duties prescribed by these bylaws, standing rules, and by the parliamentary authority adopted by this PTA.
c. The Third Vice President shall:
1. Act as an aid to the president;
2. Plan and runs the membership campaign to attract new members with the assistance of a membership committee, a minimum of 4 members are required.
3. Perform duties prescribed by these bylaws, standing rules, and by the parliamentary authority adopted by this PTA.
Section 3. The Secretary shall:
a. Keep a record of all meeting of the association and be custodian of the permanent file;
b. Have a current copy of the bylaws and standing rules;
c. Perform duties prescribed by these bylaws, standing rules, and by the parliamentary authority adopted by this PTA.
Section 4. The Treasurer shall:
a. Have custody of the funds and maintain a full and accurate account of the receipts and disbursements belonging to this local PTA;
b. Make disbursements as authorized by the president, Executive Board, or this local PTA in accordance with the budget adopted yearly by this local PTA;
c. Have checks co-signed by the treasurer and president or 1st VP if President is unavailable;
d. Provide a financial statement at each meeting;
e. Prepare an annual report of the financial condition of the organization, as well as copy of filed tax information and audit report and submit all reports to the Ohio PTA office;
f. Submit the books annually or upon change of officer for an audit by an auditor or an audit committee.
g. Chair the Budget Committee.
h. Perform duties prescribed by these bylaws, standing rules, and by the parliamentary authority adopted by this PTA.
Section 5. The Council Delegates shall:
a. The Nominating Delegate, the Ways and Means Delegate, the Reflections Delegate, or the Alternate Council Delegate (in place of one), shall all attend the meetings of the Fairview Park Council of PTAs and report to the association.
b. The Council Nominating Delegate shall:
1. Chair the nominating committee and
2. Serve on the nominating committee of Fairview Park Council of PTAs.
Section 1. There shall be an Executive Committee of the Fairview Park Early Childhood PTA, the members of which shall be all elected officers.
Section 2. Special meetings of the Executive Committee may be called by the president or upon written request by a majority of Executive Committee members with three (3) days notice to each member of the Executive Committee. No other business than that which is stated in the call shall be transacted at this meeting.
Section 3. A majority of the Executive Committee shall constitute a quorum for the transaction of business.
Section 4. Duties of the Executive Committee shall to be to:
a. Transact business referred to it by the Executive Board;
b. Approve the work of committees;
c. Make a report at each Executive Board meeting;
d. Take no action in conflict with any action taken by the Executive Board.
Section 1. The members of the Executive Board shall be:
a. Elected officers;
b. Standing committee chairs
Section 2. Duties of the Executive Board shall be to:
a. Transact necessary business in the intervals between regular association meetings and such other business as may be referred to it by the association;
b. Create special committees;
c. Report at the regular meetings of the association;
d. Ensure a budget is prepared and submitted to the general association for approval for the fiscal year; and
e. Fill vacancies in elective positions.
Section 3. If any member of the Executive Board shall at any time cease to meet the qualifications or fulfill the duties of the position, that person may be removed from the Executive Board by resolution adopted by 2/3 vote in the Executive Board.
Section 4. Regular meetings of the Executive Board shall be held with the date and time to be fixed by the Executive Board at its first meeting of the year.
Section 5. Special meetings of the Executive Board may be called by the president or when requested by four (4) members upon three (3) days written notice to each member of the Executive Board. No other business than that which is stated in the call shall be transacted at this meeting.
Section 6. At all meetings of the Executive Board, seven (7) members of the Executive Board, two (2) of whom are officers, shall constitute a quorum for the transaction of business.
Section 7. Upon the expiration of the term of office or when individuals cease to hold an executive position they shall be relieved of all duties and responsibilities. All funds pertaining to the position shall be returned to the treasurer within 14 days.
Article XI Standing & Special Committees
Section 1. The Executive Board may create such standing committees as it may deem necessary to carry on the work of the association.
Section 2. The Executive Board may create such special committees as it may deem necessary to promote the purposes of PTA and carry on the work of this local PTA.
Section 3. The chairman of each standing or special committee shall present a plan of work to the Executive Committee for approval.
Section 4. The term of office of a standing committee chair shall be one (1) year or until the selection of a successor.
Section 5. The chairman of each standing or special committee shall submit to the out-going President by the end of May, a written annual report, in triplicate, which details the committee’s work throughout the past year. Copies of the report are for the President’s File, the Historian’s file and the Chairman’s Procedure Book. If the committee’s responsibilities extend beyond the May meeting, the annual report shall be submitted as soon as committee responsibilities are completed.
Article XII General Membership Meetings
Section 1. Regular meetings of this local PTA shall be held on the same day of each month to be determined by a majority vote of the Executive Committee. That schedule shall be publicized to the membership with seven days notice of the first meeting of the year. Seven days notice shall be given to the membership of any change of date.
Section 2. Eleven members shall constitute a quorum for the transaction of business in any meeting of this local PTA.
Article XIII PTA Council Membership
Section 1. A PTA council may be organized for the purpose of conference and cooperation in matters of common interest and shall admit only local PTAs in membership with the National PTA and the Ohio PTA.
Section 2. This local PTA shall be a member of Fairview Park Council of PTAs and shall be represented in meetings of that council by the president, or appointed representative, and by the council nominating delegate and the council delegates, or the alternate council delegate in place of one.
Section 3. This local PTA shall pay annual dues of $50.00 to the Fairview Park Council PTA as provided in the Fairview Park Council PTA Bylaws.
*Article XIV Ohio PTA Convention
This local PTA if in good standing may be represented at the annual meeting of the Ohio PTA by:
a. Elected officers or their representatives;
b. Other accredited delegates who are current members of this PTA.
*Article XV Fiscal Year
The fiscal year of this local PTA shall begin on July 1 and end on the following June 30.
*Article XVI Fiscal Policies
Section 1. The budget shall be submitted to the membership of this local PTA for approval at the first regular meeting in the fall.
Section 2. Expenditures for items not provided for in the budget must be approved by a majority vote at a membership meeting.
Section 3. Audit Committee: An Audit Committee appointed by the President shall consist of at least three members without check signing privileges. The duties of this committee are to audit the treasurer’s accounts.
When satisfied that the Treasurer’s annual report is correct, the audit committee shall:
a. Sign a statement of that fact and present it to the regular September meeting.
b. Submit the original to the Recording Secretary for attachment to minutes of the September meeting.
c. Sign the Treasurer’s ledger book under the last entry for the fiscal year.
*Article XVII: Dissolution
Section 1. Upon the dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to the Ohio PTA, a non-profit organization, which is tax-exempt and meets the requirements of regulations under Section 501(c)(3) of the Internal Revenue Code.
Section 2. The procedure for dissolution is as follows:
a. When a motion to disband is presented and seconded, it must be deferred for vote until the next meeting. All members must be notified by first class mail, along with the Ohio PTA District Advisor or the Ohio PTA office at least thirty (30) days prior to the meeting at which the vote will be taken on the motion to disband.
b. At the next meeting the motion to disband is opened for discussion. A two-thirds (2/3) vote of members present and voting is required for the motion to be adopted.
c. If the motion to disband passes, the IRS shall be notified by Ohio PTA that this local PTA is no longer a tax-exempt organization of the Ohio PTA and the books, records, and charter of this PTA shall be returned to the Ohio PTA office by registered mail or given to the Ohio PTA Board of Directors representative.
*Article XVIII Parliamentary Authority
The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, Tenth Edition shall govern Fairview Park Early Childhood PTA in all cases in which they are applicable and in which they are not in conflict with these bylaws, standing rules, National PTA Bylaws, the Ohio PTA Bylaws, special rules of order or Articles of Incorporation.
*Article XIX Amendments
Section 1. These bylaws may be amended at any regular general membership meeting of the Fairview Park Early Childhood PTA by a two-thirds vote of those present and voting. Notice of proposed amendments must have been provided to the membership at the previous meeting.
Section 2. This local PTA may appoint a committee to submit a revised set of bylaws as a substitute for the existing bylaws only by a majority vote at a meeting of the association, or by a two thirds (2/3) vote of the executive board. This committee shall be chaired by the Bylaws Chairman. The requirement for adoption of a revised set of bylaws shall be the same as in the case of an amendment.
Section 3. All revisions and amendments by this PTA to these bylaws shall be submitted to the Ohio PTA Director of Bylaws and Standing Rules for approval.
Section 4. The adoption of an amendment to any provision of these bylaws by Ohio PTA shall serve automatically and without the requirement of any further action by this PTA to amend correspondingly these bylaws. This PTA shall promptly incorporate such amendments into these bylaws.
Article XX Standing Rules
Standing Rules are motions of a permanent nature and are related to the details of the administration of the association rather than to parliamentary procedure. They can be adopted by a majority vote at any business meeting of the association without previous notice. Standing Rules do not need Ohio PTA approval.
Standing rules continue in force until temporarily suspended, amended, or rescinded by:
a. a majority vote with notice or
b. two-thirds (2/3) vote without previous notice.